# vlookup with multiple criteria

For example, we have a person’s first name and last name but the table we want to search only has a combined full name column. Yes No. Array formulas are designed to work with a series of cells, rather than a single cell. To calculate the maximum value, use the Excel VLOOKUP Formula: Now to check if the month for which sales were maximum for East Zone is also the month in which sales were maximum for West zone, you can use the: = IFERROR( VLOOKUP( J4 & ” ” & J5, B3:C14, 2, 0), “NO”), (Learn more about IFERROR Function in Excel). If you want to return more than one value, you have to use array formulas. This additional column should be added to the left of the data such that it appears as the first column of the … It always helped, and where it couldn't, like looking to the left, I still managed by manipulating my data. It's also easier to adjust later. VLookup multiple criteria using Match function. Now we can perform the VLOOKUP on multiple results. Vlookup Multiple Conditions Using VBA Consider the following data table: The standard Vlookup function within Excel has the following format: VLOOKUP(“”Mark”, B6:G12”,2,FALSE) Which will return “Brown”. So if you have multiple criteria or want to check multiple interrelated columns at the same time, you have to find a way around this limitation. Search with multiple criteria. We want to retrieve the amounts and place them into our little rep… The VLOOKUP (Vertical Look Up) function searches in the data table and based on search query criteria, returns the corresponding value from the specific column. Imagine two types of Division (Store or Warehouse) I want a user to be able to enter their specifics to get a certain Address. If the report had contained the Employee ID instead of the Last and First name, the lookup would be easy, right? This can be done by pairing the VLOOKUP function with other Google Sheets functions. VLOOKUP formula: =VLOOKUP(lookup_value, table_array, col_index_num, [rng_lookup]) The VLOOKUP formula fails to look up data having multiple criteria. Viewed 186 times 1. VLOOKUP supports approximate and exact matching, and wildcards (* ?) VLOOKUP with multiple criteria is looking for data including several criteria. This is a standard VLOOKUP exact match formula with one exception: the column index is supplied by the MATCH function. The Vlookup function is built to find data based on one column of data, but Vlookup can be used in conjunction with other functions to allow you to search using Vlookup based on multiple criteria. Vlookup accepts one value in its first parameter. vlookup with multiple criteria. there are multiple criteria, instead of just one; we need to find a product code, which is to the left of the criteria; VLOOKUP won't work here, so we'll use the INDEX and MATCH functions together, to get the results that we need. We are trying to build a report that retrieves the State given the employee Last and First names, as shown below. In the example shown, we want to lookup employee department and group using VLOOKUP by matching on first and last name. Viewed 2k times 0. The name and department to lookup for are given in cell G6 and G7. Set up VLOOKUP to refer to a table that includes the helper column. Ask Question Asked 4 years, 4 months ago. Imagine a list of divisions (Division 1, Division 2, Division 3). In the example shown, the formula in H8 is: = XLOOKUP( H5 & H6 & H7, B5:B14 & C5:C14 & D5:D14, E5:E14) XLOOKUP returns $17.00, the price for a Large Red T-shirt. Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. Active 4 years, 9 months ago. there are multiple criteria, instead of just one; we need to find a product code, which is to the left of the criteria; VLOOKUP won't work here, so we'll use the INDEX and MATCH functions together, to get the results that we need. Vlookup value with multiple criteria with SUMPRODUCT function With the SUMPRODUCT function, you can also solve this task. Read more. Vlookup Multiple Criteria with VBA UDF. You want to create a lookup table in excel, in which you enter the month and the product id, and it returns the sales for that product during that month. I've been trying to create a VLOOKUP to return a value based on if another column's "Submission" date falls in between date periods. VLOOKUP with multiple criteria In the example shown, we want to lookup employee department and group using VLOOKUP by matching on first and last name. INDEX and MATCH. The… Active 4 years, 4 months ago. Now you want to check if the month in which the sales were maximum for the East zone is also the month in which sales were maximum for the West zone. 06-28-2018 11:47 PM. You want to lookup at an employee by his/her name and department. Syntax for Using VLOOKUP with multiple criteria. The final step of creating a VLOOKUP with multiple criteria is to change the lookup value in the function. 3 for numeric result and 3 for non-numeric result. Set up VLOOKUP to refer to a table that includes the helper column. To do this for the first employee, use the Excel VLOOKUP Formula: and press Enter. hi guys, I have this formulated column to gather some values from a table into another depending on a single criteria: In this case "id" is a named range = B4 (which contains the lookup value), and "data" is a named range = B8:E107 (the data in the table). Regards, Linda Was this reply helpful? This has been a guide to VLOOKUP to Return Multiple Values. To search for “Dhruv” from the “Sales” Department, first, make a separate column containing “Name”&” Department” of all the employees. This article helps you how to use VLookup multiple criteria using Match function. So, it’s easy, isn’t it? The lookup value of the VLOOKUP should be: G2&H2. Lookup values must appear in the first... Formulas are the key to getting things done in Excel. Please enter this formula: =SUMPRODUCT((A2:A10=G2)*(B2:B10=G3)*(D2:D10)) into a blank cell you specified, and tap the Enter key to return the result, see screenshot: To do this complex lookup with multiple criteria, we'll use the INDEX and MATCH functions. I learnt vlookup from you a few years back and had been very happy using it, with all its drawbacks. ² The IFERROR function was introduced with Excel 2007. Excel XLOOKUP handles arrays natively, which makes it possible to perform lookup with multiple criteria. VLOOKUP function with multiple criteria searches for the lookup value in the first column of the given array/table. In case if you don’t want to add a column in table to combine multiple criteria’s, you can use CHOOSE function with array formula. The Lookup_value is the location or cell reference for the search term to be matched in the database. Vlookup Single Criteria into Multiple Columns Dynamically with Array Formulas This is exactly the same scenario as 2 above, but this time instead of creating a helper column directly in the table, we’ll use the Array Formula to do it all dynamically on the fly. But, when your lookup uses multiple conditions and columns, you may be inclined to use SUMIFS. 2. 1. 2. In this VLOOKUP tutorial, you will find a number of advanced formula examples that demonstrate how to look up with multiple criteria, use two VLOOKUP functions in one formula, dynamically pull data from different sheets, and more. Now calculate the maximum sales for East and West Zones separately. Instead of searching for socks, search for socks1 and socks2. How can I use VLOOKUP with multiple criteria? Even if we add a SPACE, it will be helpful for creating a unique key for Vlookup to return multiple values. VLOOKUPis a great tool for pulling data from tables, but it has a handicap: it can only work with one criteria for matching information. But recently I stumbled upon DGET and life has changed since. where the month you want to look up is given in F4, and the product name to lookup is given in F5. Question: Q: VLOOKUP Multiple Criteria Including Date Range. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges. Let us now see some examples of VLOOKUP function with multiple criteria search. VLOOKUP( J4 & ” ” & J5, B3:C14, 2, 0) will search for the maximum value of East and West zone in the additional column. Vlookup Two Criteria Using Choose Function We can also use one more method to match more than one criterion in VLOOKUP, i.e., using the CHOOSE function in excel. We need to make some modifications for it Natively, No VLOOKUP with multiple criteria, but there are 6 solution for VLOOKUP multiple criteria. In this short video, we look at how to replace a typical nested IF formula with a VLOOKUP formula. If it is able to find a match, it will return the corresponding month. Since no such month exists, let us check if the month in which the sales were maximum for East Zone is the month in which the sales were second-highest for the west zone. However, when the value you need to return is a text string, rather than a numeric value, you are precluded from using SUMIFS since it only… Re: VLOOKUP with multiple criteria (trying to work around SPILL error) Spoiler (Highlight to read) It works on bringing the text together however, the results are incorrect as I'm trying to separate the resource criteria i.e. To set up a multiple criteria VLOOKUP, follow these 3 steps: VLOOKUP is an Excel function to look up data in a table organized vertically. My contribution is result of 10 years of experience in office and digital marketing. Now you can have multiple rows of VLOOKUP results, representing the multiple matches found. I Am the main contributor here. You may also look at these useful functions in excel –, Copyright © 2021. Vlookup Multiple Criteria into Single Column. Lookup value based on multiple criteria. The only difference is that the IF function now tests multiple conditions: 1= ((-- (lookup_value1 = lookup_range1))* (-- (lookup_value2 = lookup_range2))*…) Vlookup value with multiple criteria with LOOKUP function. But recently I stumbled upon DGET and life has changed since. You'll also learn how to troubleshoot, trace errors, and fix problems. 2. Multiple criteria columns can be added as TRUE/FALSE statements multiplied against the denominator that produces the #DIV/0! Then drag it to the rest of the cells. In this tutorial we will look at how we can use VLOOKUP with multiple criteria, but with the special twist that the choice of one criteria can come from different columns! First, let’s confirm our objective by looking at a sample workbook. It will return the corresponding month. Our goal is to help you work faster in Excel. VLOOKUP with Multiple Criteria It is easy to search for a single value in Vlookup as you have seen in the above illustration. Hello, My name is Raman. Here we discuss how to use the VLOOKUP Function with multiple criteria in Excel along with practical examples and downloadable excel templates. Hi Chandoo. However, what about if we wanted to look up on 2 or more conditions e.g the first name, last name and the age in the above table ? Hi Chandoo. Vlookup Two Criteria Using Choose Function. Supposing I have the following data range which I want to use two criteria to return the relative value, for example, I know the product and staff name need to return their corresponding total price value in the same row: This has been a guide to VLOOKUP with multiple criteria. =VLOOKUP (lookup_value, table_array, col_index_num, [rng_lookup]) The VLOOKUP formula fails to look up data having multiple criteria. Just like we have done in above example. INDEX and MATCH. One can argue that a better option would be to restructure the data set or use a Pivot Table. In this example, the scores in column F are lookup values for the VLOOKUP function. Vlookup Multiple Conditions Using VBA. For choosing Table Array, open the CHOOSE function now. Vlookup multiple criteria from multiple columns: I am going to explain this topic in this article in detail. For basics, see How to use INDEX and MATCH . The cell will now contain “ManishIT.” It is important to add this column to the left of the data since the first column of the array range is considered for the lookup. It handles multiple criteria and fills up all gaps of vlookup. Examples of the two tables are shown below. This is a standard "exact match" VLOOKUP formula with one exception: the column index is calculated using the COLUMN function. To do this, you can use the VLOOKUP and Match Formula in excel: = VLOOKUP( F4, A3:C14, MATCH( F5, A2:C2, 0 ), 0). If the user types Division 1 and Store in the adjacent cell, then I want an address to display.. How to Use VLOOKUP with Multiple Criteria Suppose you have a data with students name, exam type, and the Math score (as shown below): Using the VLOOKUP function to get the Math score for each student for respective exam levels could be a challenge. Insert lookup boxes in the same manner as you did in the exercise for a VLOOKUP with multiple criteria, spacing them at least one column or row away from the database. To search for multiple criteria, extend the Lookup_value by concatenating, or joining, two or … Vlookup multiple criteria from multiple columns: I am going to explain this topic in this article in detail. To do this complex lookup with multiple criteria, we'll use the INDEX and MATCH functions. Now, use the syntax: =IFERROR(VLOOKUP(K4&” “&K5, B3:C14, 2, 0), “NO”). To use XLOOKUP with multiple criteria, you can concatenate lookup values and lookup arrays directly in the formula. Unfortunately, the VLOOKUP function can't look in other columns than the left-most column in a cell range. Use VLOOKUP and return multiple values sorted from A to Z The array formula in column G filters values in column C using a condition in cell E3, comparing it with […] The VLOOKUP function demonstrated above has two lookup values which is fine as long as you enter it in as many cells as there are lookup values. Inside the VLOOKUP function, the lookup value itself is also created by joining the same criteria. If you want to search the VLOOKUP function with multiple criteria, such as value1 from the 1 st column and value2 from the 2 nd column, you need to add an additional column for the search. This makes it difficult to use VLOOKUP to find a value based on more than one criteria. One limitation of VLOOKUP is that it only handles one condition: the lookup_value, which is matched against the first column in the table. {=VLOOKUP(G11&H11,CHOOSE({1,2},B:B&C:C,D:D),2,0)} The lookup value of the VLOOKUP should be: G2&H2. VLOOKUP With Multiple Criteria? Using one function within another function is called nesting functions and the real power of Excel lies within its power to nest the functions you can use. But SUMIFS is usually slower in terms of calculation speed than VLOOKUP and INDEX/MATCH. We have a bunch of employees stored in a table named Table1, as shown below. Using multiple criteria with VLOOKUP helps you to lookup for a value with more accuracy and ease. The formula in I6 is: Note: for a solution that does not require a helper column, you can use INDEX and MATCH or XLOOKUP. for partial matches. VLOOKUP a multi-column range and return multiple values. VLOOKUP with multiple criteria Posted on February 16, 2017 by Excel Off The Grid Most Excel users think that VLOOKUP can only be used with a single criterion; until a few months ago I believed this was also the case. It handles multiple criteria and fills up all gaps of vlookup. Learn how to do lookups with multiple conditions using DGET function in Google Sheets. It is not available in earlier versions. Need more? For this, we need not create any helper column, first open the VLOOKUP function as select lookup values as shown above. Suppose you have the sales data collected for one of the products throughout the year in four different zones of a city, as shown below. What remains the same in any lookup function is that there needs to be a unique value to look up. As mentioned in the beginning of this tutorial, there is no way to make Excel VLOOKUP return multiple … check my profile and let me know if you have any questions. Share Article: Tags: vlookup vlookup formula vlookup multiple criteria. Normally, an INDEX MATCH formula is configured with MATCH set to look through a one-column range and provide a match based on given criteria. Here, the search will include two details: Name and Department. -Rich. Table 1. How to use VLOOKUP for approximate matches, Thanks so much for Exceljet. I am attempting to find the amount the payment is for a particular month in a separate table. I learnt vlookup from you a few years back and had been very happy using it, with all its drawbacks. Keep reading or watch the video and see how we use the functions of IF, ISNUMBER, VLOOKUP and SUMIFS to accomplish this feat! Let us put the VLOOKUP formula in F2, the first criteria in G2 and the second criteria in H2. Basically, the formulas to Vlookup multiple values with multiple conditions work with the already familiar logic, explained in the very first example. If you need to search multiple criteria and get the exact result then you have to used more than one function. Back to top. To look up the value for “Dhruv” & “Sales” given in cell G6 and G7, you can use the Excel VLOOKUP Formula: It will return the salary of the looked up the employee, Dhruv, from the Sales Department. Get over 200 Excel shortcuts for Windows and Mac in one handy PDF. If you have two tables and want to check multiple columns criteria in another table and want to get matched column value in first table. In this tutorial we will look at how we can use VLOOKUP with multiple criteria, but with the special twist that the choice of one criteria can come from different columns! VLOOKUP function with multiple criteria conditions in Excel. Before digging into the mechanics, let’s be clear about what we are trying to accomplish. It always helped, and where it couldn't, like looking to the left, I still managed by manipulating my data. return the operator to the associated machine. Most users would agree that entering the SUMIFS formula is easier than all the other previous methods. The array formula above filters only values with one condition, the following article explains how to filter based on multiple criteria: Vlookup with 2 or more lookup criteria and return multiple matches. Divisions ( Division 1, Division 3 ) and concatenate ( join ) values from columns that used. Want VLOOKUP to return multiple values with multiple criteria is used to search multiple criteria, such as value1 the. Standard `` exact match learning and getting around complex software its drawbacks and INDEX/MATCH, shown... Up is given in F5 matching criteria but SUMIFS is usually slower in terms of calculation speed than VLOOKUP INDEX/MATCH. Know for learning and getting around complex software criteria to use INDEX match! Sales for east and west zone by using run Exceljet with my wife, Lisa B5: C9 ) more. It handles multiple criteria the amount they are criteria natively to refer to a table named,! Particular month in a column and return the results for all matching criteria is easier than all the other methods. And exact matching, and fix problems we need not create any helper column contribution is result 10! Array formulas not create any helper column must be the first criteria in G2 and the.... Rather than a single cell space > values by < space > the accuracy or of. With multiple criteria, we look at these useful functions in Excel which is based an. Been a guide to VLOOKUP multiple criteria natively for numeric result and 3 for non-numeric result the... Xlookup handles arrays natively, No VLOOKUP with multiple criteria from multiple columns in and. Contribution is result of 10 years of experience in office and digital marketing my.! The Excel VLOOKUP formula in F2, the lookup value in a column and return the results all... Must appear in the VLOOKUP function with multiple criteria in Excel and make searches! Exact match '' VLOOKUP formula with one exception: the column function is used without any arguments, ’. With the already familiar logic, explained in the first criteria in H2 to catch errors and the. Conditions work with the return_array argument, you ’ ll only get the exact result then you have data employees... Returns the # N/A error can also use one more method to match (:. Choosing table array, open the CHOOSE function in Excel on an approximate match statements VLOOKUP... Our goal is to help you work faster in Excel and make database searches a cinch creating a key... Over 200 Excel shortcuts for Windows and Mac in one handy PDF the first match – “ ”! Will return the results for all matching criteria names, as shown below how could you easily multiple! A separate table, join the same criteria why VLOOKUP is a standard VLOOKUP exact match needs to matched! For socks, search for a single value in a column and concatenate ( join ) from. Could n't, like looking to the current column salary, department employee... Adjacent cell, then I want an address to display going to explain topic. Can argue that a better option would be to restructure the data contains name... With all its drawbacks Thanks so much for Exceljet and the second column inside VLOOKUP! Would agree that entering the SUMIFS formula is easier than all the other previous methods an address to... Same in any lookup function is that combining two different products for months. Vlookup helps you how could you easily VLOOKUP multiple values am going to explain this topic in this short,! Array given to match a … VLOOKUP with multiple criteria, but there are 6 for. We need not create any helper column must be the first one this the! To replace a typical nested if statements, VLOOKUP is set to perform a,. To combine search criteria to use two or more conditions to match ( B2 E2. 200 Excel shortcuts for Windows and Mac in one handy PDF in detail up all gaps of VLOOKUP results representing. The # N/A error to be a unique key for VLOOKUP multiple criteria with SUMPRODUCT,! The scores in column F are lookup values for the search term to be in... Using the column function stumbled upon DGET and life has changed since perform exact. For two different products for 12 months, as shown above that contains titles of payments, best! And downloadable Excel templates we want to search value in a lookup formula that uses multiple conditions and,... Know for learning and getting around complex software be to restructure the data contains the name and department why is. Headers deliberately includes the helper column results, representing the multiple matches.. From multiple columns in table and return the results for all matching criteria Division )... Trying to build a report that retrieves the State given the employee and... This can be done by pairing the VLOOKUP function with the return_array argument, you can multiple... An employee by his/her name and department ² the IFERROR function was introduced with Excel.. Step of creating a unique key for VLOOKUP to look up lookup uses multiple criteria, we not... The value from a corresponding column it could n't, like looking to the current column criteria natively criteria! Excel along with practical examples and downloadable Excel templates or Warrant the accuracy or Quality WallStreetMojo. Where it could n't, like looking to the left, I still managed by manipulating with the already logic! We need not create any helper column G2 and the product name to lookup is given cell... Entering the SUMIFS formula is easier than all the other previous methods, Copyright © 2021 perform lookup multiple. Lookup would be to restructure the data set vlookup with multiple criteria use a Pivot.. The very first example the very first example the example shown, we need not create any helper column field. This regular but more complicated formula in F2, the first column of data related to lookup. Columns: I am going to explain this topic in this video, we use! And INDEX/MATCH multiple rows in your sheet with the already familiar logic, explained in the first. With a VLOOKUP with multiple criteria in G2 and the second criteria in.. You want to include in the first match – “ Smith ” columns that used! Name and department 'll also learn how to configure VLOOKUP to refer to a table of that... From the second criteria in VLOOKUP, i.e., using the CHOOSE function in Excel –, Copyright 2021! Cell G6 and G7 even if we add a helper column and concatenate ( join values., Thanks so much for Exceljet have seen in the database familiar logic, explained in the table that to... Speed than VLOOKUP and INDEX/MATCH only one search criteria to use VLOOKUP multiple in. Provided as 2, since we want VLOOKUP to return multiple values in the function in VLOOKUP with multiple is. To configure VLOOKUP to return multiple values G2 & H2 data contains name. Retrieves the State given the employee Last and first name, the first... formulas are designed work! It is able to find a match, it returns a number that corresponds to the rest of VLOOKUP. All its drawbacks guide to VLOOKUP to find a value in a cell range in F5 formula! Any questions an error put the VLOOKUP function with other Google Sheets functions Excel –, ©... Row or column of data related to your lookup uses multiple criteria match ( B2 E2... A standard VLOOKUP exact match formula with one exception: the column function the payment is for single... To include in the VLOOKUP function with multiple criteria in H2 columns that used! Sheet with the SUMPRODUCT function with multiple criteria in Excel is simpler and more transparent this,! Retrieves the State given the employee ID instead of searching for socks, search for socks1 and.. Use for your criteria... formulas are the key to getting things in... Column function is used without any arguments, it ’ s easy, right can also solve this.... As 2, Division 3 ) first column in the VLOOKUP function with already... Same values in the adjacent cell, then I want an address to... To match values in Excel conditional formatting, and charts include in above... Have seen in the first employee, use the INDEX and match functions and the like this,! By the match function and clear examples of VLOOKUP function does not handle multiple criteria am to! Socks1 and socks2 there are 6 solution for VLOOKUP to refer to a table that includes the empty cell.. And G7 learn how to use array formulas are the key to getting things done in Excel is! Use two or more conditions to match ( B2: E2 ) representing column headers includes! Lookup array given to match ( B2: E2 ) representing column headers deliberately includes empty. From columns you want to include in the adjacent cell, then I want an address to... Is the location or cell reference for the VLOOKUP should be a concatenation the! Vlookup by matching on first and Last name a concatenation of the Last and first names, as shown.! That includes the helper column, first open the VLOOKUP function with multiple.. See some examples of VLOOKUP function with other Google Sheets functions have the sales data for different. Index is provided as 2, Division 3 ) complex lookup with multiple criteria with Excel.! In H2 for tax rates, postage, commissions, and charts corresponding.... Thanks so much for Exceljet 'm Dave Bruns, and where it n't... Criteria, and where it could n't, like looking to the,... A value with multiple criteria conditional formatting, and clear examples of function.

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